Either you own a hotel or run an institution, you must have come across a Sign-In sheet template. It is helpful for you to enter the detail about who visited a particular place, when and at what time. Another name of the sign-in sheet is the visitor logbook or visitor sign-in sheet. They come in many formats depending upon how many visitors visit that place usually on an average account.
Printable Sign In Sheet Template
Sign in sheet is a sheet of paper that is readymade available online to just fill, as it is made on MS excel beforehand, so there are rows and columns in it to be filled. We keep the sign-in sheet at a place where there is a chance of visitors visiting. Visitors write their name, time of entry, and sign at the end column. It records the data of whosoever comes in that particular institution, hotel, library, or hospital.
Columns Provided in Sign-In Sheet
There are some columns provided in a sign-in sheet. In the first column, you have to fill in the names of the individual by himself. The second column is of the time of arrival of that person into that building or concerned area. The third column is of the leaving time of the individual. Whereas the fourth column includes the signature of the individual itself.
What are the different uses of Visitors Log?
Sign-in sheets can be used at various places depending upon the number of customers. It depends upon the visiting that place, daily, weekly, or monthly, some of which are:
There are many student visitors in libraries, be it a small institutional library or state library, many students come to study. Keeping a record of each student is not easy each day, so a sign-in template helps to do so. As every student fills it while entering and leaving, which makes it easy for the authorities to know who visited the library and when.
At hotels, many customers are going in and out each day, so there is also a template kept for them to fill in.
At hospitals, some receptionists ask individuals for details and then fill the template for them, and just hand it over for signatures.
In a company, there are not just visitors who are workers but also people who come and go as guests. So the gatekeepers take the record of the visitors by using these sign-in sheets.
How to Fill:
The owner of the place can just download various templates and keep them somewhere on a desk. It may be at the entrance or can fill in the templates by asking for details from the visitors. Then just handing over them to do signatures in front of their names. So there are various steps a person can do to fill up the sign-in templates: –
Step-1: The first step is to just ask the name of the visitor and jot it down with the help of a pen on the column provided for the name.
Step-2: Once done filling the name, check for the arriving time of the visitor in any clock and fill in the second column.
Step-3: Then hand it over to the visitor to sign onto it in the fourth column provided, which is of visitor’s signature.
Step-4: Lastly when the visitor is leaving add the time, into the third column of the sign-in template.
These are certain ways, you can use to keep a record of the visitors, of when did the visitor entered and when he/she left. You can use this information in case of need.
However, sign-in sheets are good to stay organized and to keep a good reputation of the organization. It gives a sense of feeling to them of how privileged they are to visit such a prestigious institution or organization of yours. So, I would recommend the use of sign-in templates. Due to their design, color, and the way it makes making a record so easy. Also, it is convenient to find, apart from those bulky pages of the register. It avoids the wastage of time to keep finding for hours about information of any visitor at the time of need.
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